For several years BillQuick customers have easily assigned tasks and expected hours-to-complete to employees and sub-consultants. This is called Allocate Hours. We’ve kicked it up a couple notches based on the your feedback.
Project allocations can be viewed as a schedule or a Gantt chart. The chart can be turned on and off. When you change the start or end date for a task, the bar in the chart expands or contracts. You can also drag the end of a bar to change a date.
When you view allocated hours for tasks by project, the time period required for all assigned tasks and for each task spread out before you in the Gantt chart. Similarly, when you view by employee, the allocation schedule shows the projects and tasks assigned to the employee. The Gantt chart shows the time period for the project and for the employee’s assigned tasks.
Another new feature is the option to email employees and sub-consultants their assigned tasks and allocated hours. You simply select rows that contain the tasks for one employee or multiple employees. When you click Send Allocation via Email, BillQuick uses the email address for each employee to deliver the information.
Recommendation: As before, users can see remaining hours for their project allocations as they enter their time. If you find they are missing the Remaining Hours information, or managers need to know remaining hours for their projects, consider automating delivery of Allocated vs. Spent reports using Agent.
Allocated Hours is available in the BillQuick Pro and Enterprise Editions.