Office managers and company accountants often share stories about their weekly or biweekly road trips around their offices to collect time sheets. Some say they need a taser or baseball bat to get action. Others feel like they drop to both knees and beg for time sheets. A few BQE Customers have (jokingly) asked for enhancements like automatic stun rods and heat rays added to BillQuick’s Agent module.
Actually, Agent’s automatic email to tardy timekeepers works very well. And you control when those email reminders go out. Here’s the run down:
- Agent checks for missing hours starting at 12:01 a.m.
- To delay sending emails, you add Grace Hours. For example, to give employees time to finish up their previous days’ time card, you might add 8 or 9 hours.
- When Agent checks and finds hours missing, it emails the timekeeper. You also control how many emails are sent in a day.
Now, rather than baseball bats, tasers or stun rods, you can get a timekeeper’s attention using email alone. First, you control how often a check is made of hours. The Monitor my company file every ____ minutes feature put time in your hands. Second, you control how many emails are sent in one day.
So. . .as a few office managers shared, they manage slow-to-change and stubborn timekeepers like everyone else, usually up to 5 emails in a day. If this does not work, they increase the monitoring frequency to say, every 30 minutes, and increase the number of emails to 10. One office manager said she still wished for a stun rod enhancement, but found her worst timekeeper finally responded when she set monitoring to 5 minute and increased emails to 100!
Bottom Line: You control the monitoring frequency and the number of emails a tardy timekeeper receives. Sorry, no stun rods.
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