How much of my project budget has been burned?
How much of the project contract is left?
Why is it we can never stay within budget?
The answers to these questions come from time and expenses recorded by your staff and managers — and maybe consultants too. Each time sheet and expense report delivers the foundation information needed for effective management of projects and your firms. Ensuring timely entry of hours worked is the first critical step.
But after it is entered, do you now wait for someone to give you a weekly or biweekly Budget Comparison or Contract Spent report? Or do you keep on top of the charges to your projects another way? How much ownership of your projects do you have (and want)?
Firms with 7 or fewer people typically know what’s going on with every project. Growing larger, gaining a clear picture of hours and expenses charged to a project becomes more challenging. In today’s economy, knowing about where-the-project-is is not good enough to ensure strong profitability.
This is where BillQuick’s Submission and Approval workflow for time and expenses comes into the picture. Immediately after time and expenses are recorded, the employee, manager or consultant submits them for approval. While approval is primarily for billing purposes, the 60-90 seconds per project that a manager spends once or twice per week paints the picture. You can even view how much of the contract remains during this quick review.
Utilizing BillQuick’s Submission and Approval feature (available in the Pro and Enterprise Editions), you might recover thousands of dollars in revenues each year, otherwise lost to ‘found too late’ problems. You also save hours that can be focused on billable and productive activities. Watch the video and see how easy it is to manage submitted time and expenses in your office or on the road.
