Automatic Email Notification

BillQuick includes a built-in workflow for submitting and approving time and expenses. There is a smooth, efficient movement and communication from the timekeeper who submits items to the person responsible for reviewing and approving them.

But . . . What if the reviewer (e.g., project manager, senior manager) is often out of the office, traveling or working remotely several days a week?

BillQuick 2009 helps maximize time-savings with an added workflow feature: Automatic Email Notification.

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When it is important that a reviewer knows ASAP that time and expense items have been submitted, use the automatic email feature. It can be activated on a reviewer by reviewer on the User Preferences-Options screen.

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Once activated, you must then check your email settings within BillQuick. The software supports MAPI and SMTP. MAPI uses whatever email client is installed and setup on your computer (e.g., Outlook). SMTP, on the other hand, uses your network server to send email. With SMTP your PC does not need to be turned on. (Talk to your IT person to help setup the SMTP email option.)

The bottom line is Automatic Email Notification removes bottlenecks to billing, improves timeliness of communications, and speeds up processes, workflow and cash flow!